Careers

OPEN POSITION:

Studio Manager & Client Liaison

We are currently seeking a full-time experienced Studio Manager & Client Liaison to join our team. We are a high-end residential interior design firm that believes in the creative process and a collaborative work environment.

This position oversees administrative functions and manages day-to-day office operations. Our ideal candidate is exceptionally organized, efficient and highly dependable with proactive skills to ensure the smooth running of a small but busy office. Primary responsibilities will include, but not be limited to: Client experience & onboarding, overseeing the day to day running of the office and all administrative functions, and assistance with design project needs. Experience working within an interior design office, or design related business is preferred but not required.

Bi-lingual in Spanish is a plus.

Job Requirements

• Excellent oral and written communication skills, with superior follow-through

• Associates degree or higher

• Preferred 3 years experience in a similar role with management responsibility

• Highly detailed-orinted with organizational and time management skills

• Proficiency with Google Sheets & all of G-Suite, Microsoft Office, Canva, & Asana

• Preferred one or more years of experience with Studio Designer

• Highly responsible and self-motived individual with a positive can-do attitude, a calm

• demeanor and a sense of urgency to meet deadlines

• AI proficient a plus

• Enjoys working in a small, fast-paced office environment

Responsibilities

Studio Manager

• Supervises the day to day operations of the office to ensure productivity and forward

• movement. Achieves office goals through organizing and planning.

• Oversees the day to day running of the office an all administrative functions, including

• team calendar, managing on-going fulfillment of office supplies, and office deliveries

• Manage and process all invoice payments for office accounts through Studio Designer

• Manages office phone, daily mail, and voicemail

• Work with and report to Accounting on business matters

• Reconciling multiple credit cards monthly, keeping track of all receipts and allocating

• accordingly

• Weekly time management of team’s billable hours and time analysis reports

• Manages any office subscriptions and licenses, including CEU certification requirements

• and deadlines

• Collaborate and correspond with any third-party support services, such as Building

• Maintenance

• Manage computer filing system and implement new systems

• Assure office cleanliness and organization with workroom samples

• Assist in marketing needs

• Assist with the business owner’s calendar, appointments, communications and personal

• task as needed

• Works with the team to ensure office runs smoothly

Client Liaison

• Oversees the client experience throughout its entirety

• Prospective Client Communication and Inquiry responses

• Manages and handles Client Letter of Agreement, Project Retainer Request, Client

• Onboarding Meetings, and Exit Process

• Sets up new projects in office system

• Sends weekly progress reports to existing clients

• Creates and handles monthly Design Time invoices to clients

Procurement Assistance

• Support Procurement department in Studio Designer, Asana, Doc Hub, Adobe, and Canva

• Assist with proposals, invoices, purchase orders, payments for project purchases, and

• installations as needed

• Time flexibility required during installations

• Collaborate with the team to ensure deadlines are met

• Always maintain confidentiality and discretion